Gupta, I.F.S. Vs. Secy., Govt. of India  INSC 466 (12
S. (J) Mohan, S. (J) Venkatachalliah, M.N.(Cj) Anand, A.S. (J)
1995 AIR 44 1995 SCC (1) 23 JT 1994 (6) 132 1994 SCALE (4)82
Judgment of the Court was delivered by S. MOHAN, J.- Leave granted.
these cases can be dealt with a under a common judgment.
Civil Appeal arising out of SLP (C) No. 16351 of 1992 has been preferred by
Chandra Gupta and Civil Appeal arising out of SLP (C) No. 16718 of 1992 has
been preferred by the Secretary, Department of Forest. These appeals challenge
the correctness of the judgment of Central Administrative Tribunal, Lucknow in OA No. 170 of 1992 dated 15-9-1992 (as amended on 18-9-1992). Civil Appeals arising out of SLP
(C) Nos. 126466 of 1992 preferred by Chandra Gupta are directed against the
interlocutory orders dated 21-11-1992, 27-11- 1992 and 21-2-1992. The parties
will be referred to as arrayed in civil appeal arising out of SLP (C) No. 16531
Indian Forest Service is an All India Service. It
is constituted under Section 2-A of the All India Services Act, 1951. The
appointments to the Indian Forest Service are made by the Central Government
under Rule 4 of the Indian Forest Service (Recruitment) Rules of 1966
(hereinafter referred to as 'the Recruitment Rules'). Inter se seniority of the
officers appointed by the various methods to the Indian Forest Service is
determined by the orders issued by the Central Government under the provisions
of Indian Forest Service (Regulation of Seniority) Rules of 1968 (for short
'Seniority Rules'). In the Uttar Pradesh Cadre of Indian Forest Service, the
following grades are available for promotion of the officers:
No. Grade Scale of Pay (Rupees)
Asst. Conservator of Forests (Junior Scale) 2200-4000
Conservator of Forests (Senior Time 3700-4500 Scale)
Conservator of Forests (Senior Scale 3700-5000 Junior Administrative Grade)
Conservator of Forests (Senior Scale 4100-5800 Selection Grade)
Conservator of Forests 4500-5700 (Super Time Scale)
Chief Conservator of Forests (Super Time 5900-6700 Scale)
Principal Chief Conservator of Forests 7600 (Fixed) (above Super Time Scale)
Previously, the post of Chief Conservator of Forests was divided into two
categories, namely, (1) Additional Chief Conservator of Forests and (2) Chief
Conservator of Forests. Both these posts were home on the super time scale of Rs
5900-6700. However, with effect from 31-5-1990 both these posts were re-designated
and merged into the category of Chief Conservator of Forests. On the
appointment of an officer to the Indian'Forest Service by the Central
Government under Rule 4(a) [sic Rule 4(2)(a)] of the Recruitment Rules his
promotion to the various grades within the State is done by the State
Government. While doing so, the State Government must have regard to the
statutory rules and the administrative instructions issued by the Central
Government, from time to time. Particularly, regard must be had to Rule 3(3) of
the Indian Forest Service (Pay Rules).
is because that Rule lays down the mode of selection to the grade of senior
scale/selection grade. That Rule prescribes selection on merit with due regard
Government of India have also issued certain guidelines
on 31-1-1985 to regulate the manner of effecting
provisions of Seniority Rules are independent of the various grades of posts to
which officers of the Indian Forest Service are appointed from time to time.
Rule 5 requires the preparation of the gradation list of State cadre as well as
joint cadre of all the officers borne in that cadre and arrayed in the order of
seniority. The officers involved in these cases are all Indian Forest Service
Officers of Uttar Pradesh cadre. Their years of allotment of inter se placement
in the cadre is as follows:
Party Year of allotment/order of seniority S/Shri
Chandra Gupta Appellant 1963 1/2
R.S. Singh Respondent3 1963 1/2
J.N. Srivastava Respondent6 1963 1/2
K.S. Bhaduria Respondent4 1964
K.C. Thapliyal Respondent5 1964 27
August 1988, for promotion to the grade of Additional Chief conservator of
Forests selections were conducted. In the said selection Chandra Gupta,
appellant in Civil Appeal arising out of SLP (C) No. 16531 of 1992 and J.N. Srivastava,
Respondent 6 were not selected. R.S. Singh, respondent 3, K.S. Bhaduria,
Respondent 4 and K.C. Thapliyal, Respondent 5 were selected. Consequent to
their selection they were promoted to the grade of Additional Chief Conservator
of Forest with effect from 2-9-1988.
J.N. Srivastava, Respondent 6 was considered for promotion to the grade of
Additional Chief Conservator of Forests. He was promoted to the grade with
effect from 14-3-1989. As regards the appellant there were certain adverse
entries in his confidential report for the years 1981-82, 198586 and 1986-87.
In view of these adverse entries when his case for promotion came to be
considered in August 1988 he was superseded by respondents 3 and 4.
the records disclose that the adverse remarks were expunged. Therefore, his
case for promotion to the grade of Chief Conservator of Forests was considered
afresh. He was promoted as Chief Conservator of Forests in February 1990.
3, 4 and 5 moved the central Administrative Tribunal in OA No. 170 of 1992 for
prohibiting the secretary, Department of Forest, Government of Uttar Pradesh
from Considering the appellant and Respondent 6 for promotion to the post of
principal Chief Conservator of Forests before the claims of Respondents 3 to 5
were considered. There was also a prayer to restrain the State permitting
Respondents 4 and 5 to discharge the duties of Chief Conservator of Forests. It
was urged by Respondents 3 to 5 that under Indian Forest Service (Initial
Recruitment) Regulations, 1966 they were allotted 1963 1/2, 1964 and 1964 as
years of allotment whereas the appellant and the 6th respondent were allotted
1963 1/2 as year of allotment.
Respondent 3 superseded the appellant. Respondents 4 and 5 had superseded the
appellant and the 6th respondent.
3 was promoted as Chief Conservator of Forests before the appellant while
Respondents 4 and 5 were promoted before the appellant and the 6th respondent.
As such Respondents 3 to 5 became senior to the appellant and the 6th
respondent. Their length of service on the higher post was the basis of
seniority. Therefore, even if the original order of allotment of the appellant
and the 6th respondent was earlier they would be junior to Respondents 3 to 5
since Respondents 3 to 5 were promoted earlier than the appellant and the 6th
respondent. The mere fact that the posts of Additional Chief Conservator of
Forests and the Chief Conservator of Forests were merged on 31-5-1990, will not, in any manner, affect the fact of supersession
and prior promotion. The case of the appellant before the Tribunal was, his
non-selection was due to certain adverse entries.
adverse entries were not communicated to him.
once they have been expunged on his representation, he was found fit for
promotion. Wrong supersession will not affect seniority.
State [Appellant in Civil Appeal arising out of SLP (C) No. 16718 of 1992]
supported this stand. The Tribunal under the impugned 28 judgment referred to a
few rulings of this Court and held mere expunction of adverse remarks
subsequently will not affect seniority. Persons who had already been accorded
promotion will remain senior. Thus, the Tribunal concluded, Respondents 3 and 4
should be considered senior. This judgment is appealed against in Civil Appeal
arising out of SLP (C) No. 16531 of 1992.
Sunil Gupta, learned counsel for the appellant states that the Government of
India, by its order dated 13-1-1985 has
provided for a special review. Such a review is to be done in cases wherein the
adverse remarks in the officers' annual confidential reports are expunged
subsequently as a result of the representations. This necessarily implies the decision
of an earlier Departmental Promotion Committee to promote an officer stands
reviewed or revised by a new decision of the Departmental Promotion Committee
to promote the officers concerned thereby leaving the seniority of the officer
over his juniors unaffected.
expunction the original seniority of the officer is denied that would result in
great arbitrariness and injustice violating Article 14 of the Constitution of
Tribunal ought to have approached the question in a proper perspective instead
of merely declaring the seniority of Respondents 3 to 5 above the appellant while,
in fact, the appellant was senior to them. The Tribunal erred in relying on
decisions which have no relevance to the issue involved which is a short one
here, namely, on the expunction of adverse remarks and a consequential
promotion being accorded, whether such a promotion dates back to the date when
it was due. By such dating back the promotions of the juniors are not, in any
support of this submission reliance is placed on R.K. Singh v. State of U. P1
The State which is the appellant in civil appeal arising out of SLP (C) No.
16718 of 1992 supports this stand and adds, where a person has been wrongfully
left out of consideration by reason of adverse entries, on expunction of those
adverse entries he should be entitled to his due promotion. Merely because the
appellant and the 6th respondent were not given promotion on account of uncommunicated
adverse entries which were subsequently expunged, seniors like the appellant
and the 6th respondent cannot be deprived of their legitimate due.
Learned counsel for the respondents would submit, first and foremost, the expungement
of the remarks for the years 1980-81 and 198182 was based on misrepresentation
of the appellant that they were never communicated to him. On the contrary, the
records clearly establish those adverse entries were, in fact, served on him.
The counter-affidavit contains all the details. If, therefore, those adverse
entries have been communicated and the appellant had, in fact, acknowledged,
the plea that he was not communicated will clearly amount to fraud.
Supp (2) SCC 126: 1991 SCC (L&S) 1178 :(1991) 17 ATC 341 29
is not the case of the respondent that before expunging the adverse remarks the
officer or all other officers who are likely to be affected must be afforded an
opportunity to put forth their objections. What is urged is that it is open to
the affected officer to bring to the notice of the authority the fact that
expunction was made on misrepresentation made by the officer concerned and was
procured by fraud. In fact, this Court has held in Lakhi Ram v. State of Haryana2 that an officer whose chances of
promotion are prejudiced by Government's action, expunging the adverse remarks
has locus standi to maintain a writ petition challenging the expunction.
These respondents were promoted as Chief Conservator of Forests by virtue of
the superior merit and suitability since this is a selection post to be filled
by merit with due regard to seniority. Only when the merit is equal in the
matter of promotion of a selection post seniority becomes relevant. Other wise,
merit alone counts. In support of this submission reliance is placed on Sant
Ram Sharma v. State of Rajasthan3 at pages 118-19.
Mere expunction of remarks itself will not make the appellant more meritorious.
The ratio of the judgment of this Court in State of Mysore v. Syed Mahmood4
and until, therefore, the appellant proves that after expunction of remarks he
had a more meritorious record than these respondents, he cannot succeed. In any
event, insofar as the review is concerned the Departmental Promotion Committee
considered the case of the appellant after the expungement and directed that he
might be promoted prospectively to the post of Chief Conservator of Forests.
appellant cannot have any grievance.
The restoration of old seniority would amount to violation of Articles 14 and
16(1) of the Constitution of India as held by this Court in S.K. Ghosh v. Union
of India5. Thus, it is prayed that the civil appeals may be dismissed.
civil appeals arising out of SLP (C) Nos. 1264-1266 of 1993 it is urged that
these interlocutory orders adversely affected the appellant. Once the adverse
remarks have been expunged and the appellant has been directed to be promoted
to the post of Chief Conservator of Forests there cannot be any roving inquiry
concerning these aspects. Nor again, the order dated 27-11-1992 is relevant to the issue.
Learned counsel for the respondents submits that it is never the practice of
the court under Article 136 of the Constitution of India to interfere with the
interlocutory orders, more so, when the main case is partheard before the
Tribunal. In any event, the production of those records, as directed by the
Tribunal, is necessary for a proper adjudication.
The short question that arises for consideration in this case is on the
expunction of adverse remarks of the appellant and consequent promotion 2
(1981) 2 SCC 674: 1981 SCC (L&S) 438 3 (1968) 1 SCR 111 AIR 1967 SC 1910:
(1968) 2 LLJ 830 4 (1968) 3 SCR 363 AIR 1968 SC 11 13 : (1970) 1 LLJ 370 5
(1968) 3 SCR 631, 637-38: AIR 1968 SC 1385 : 1968 Lab IC 1520 30 under a special
review process, whether the promotion dates back to the date when it was due ?
On such according of promotion, how is seniority of the officers to be
reckoned? 21.Before we go to the core of this question we would like to deal
with certain important aspects which arise repeatedly before this Court.
The nature of confidential rolls.
Before expunction of adverse entries the officer likely to be affected has a
right to be heard.
careful reading of the All India Services (Confidential Rolls) Rules, 1970
(hereinafter referred to as the Confidential Rolls Rules) clearly establishes
that what is underscored in these Rules is confidentiality. Even the officer
concerned against whom the entries are made has hardly any chance of knowing
about the entries. Of course, it is a different matter if an adverse entry is
made. Prior to making such an entry the officer concerned could have no
knowledge. It is only after the entry is made an opportunity is provided to him
to make a representation.
is evident from Rule 9 of the Confidential Rolls Rules.
reads as under:
Representation against adverse remarks.- A member of the Service may represent
to the Government against the remark communicated to him under Rule 8 within 45
days of the date of its receipt by him:
that the Government may entertain a representation within three months of the
expiry of the said period if it is satisfied that the member of the service had
sufficient cause for not submitting the representation in time." 23.The
said Rules do not provide for any opportunity of objection being given to any
other officer against the Government decision for entering the remarks or
expunging those remarks. Therefore, it should follow that no legal right or
locus standi can be given to any person to challenge the expunction of an
This Court in Lakhi Ram v. State of Haryana2 held as under: (SCC p. 675, para 1) "The appellant filed the writ
petition challenging the action of the Government expunging the adverse remarks
made in the annual confidential report of Respondent 6.
High Court took the view that the appellant was not entitled to complain
against the expungement of adverse remarks made in the confidential report of
another officer. But this view is, in our opinion, erroneous because the effect
of expungement of adverse remarks in the confidential report of Respondent 6 is
to prejudice the chances of promotion of the appellant and if the appellant is
able to show that the expungement of the remarks was illegal and invalid, the
adverse remarks would continue to remain in the confidential report of
Respondent 6 and that would improve the chances of promotion of the appellant vis-a-vis
Respondent 6. The appellant was, therefore, clearly entitled to show that the
Government acted beyond the 31 scope of its power in expunging the adverse
remarks in the confidential report of Respondent 6 and that the expungement of
the adverse remarks should be cancelled. The appellant had, in the
circumstances, locus standi to maintain the writ petition and the High Court
was in error in rejecting it on the ground that the appellant was not entitled
to maintain the writ petition."
is required to be carefully noted is the Court was considering the effect of expungement
of adverse remarks which was likely to prejudice the chances of promotion.
well-settled in law that no employee has a right or vested right to chances of
promotion as held by this Court in Ramchandra Shankar Deodhar v. State of
Maharashtra6: (SCC p. 329, para 15) "It is now well settled by the
decision of this Court in State of Mysore v. G.B. Purohit7 that though a right
to be considered for promotion is a condition of service, mere chances of
promotion are not. A rule which merely affects chances of promotion cannot be
regarded as varying a condition of service.
case7 the districtwise seniority of sanitary inspectors was changed to Statewise
seniority, and as a result of this change the respondents went down in
seniority and became very junior. This, it was urged, affected their chances of
promotion which were protected under the proviso to Section 115, sub-section
(7). This contention was negatived and Wanchoo, J., (as he then was), speaking
on behalf of this Court observed:
said on behalf of the respondents that as their chances of promotion have been
affected their conditions of service have been changed to their disadvantage.
We see no force in this argument because chances of promotion are not
conditions of service.' "
The same principle is reiterated in the following cases.
Mohd. Shujat Ali v. Union of India8 this Court held thus: (SCC 95, para 15)
"It is true that a rule which confers a right of actual promotion or a
right to be considered for promotion is a rule prescribing a condition of
service. This proposition can no longer be disputed in view of several
pronouncements of this Court on the point and particularly the decision in
Mohammad Bhakar v. Y Krishna Reddy9 where this Court, speaking through Mitter,
rule which affects the promotion of a person relates to his condition of
service.' 6 (1974) 1 SCC 317: 1974 SCC (L&S) 137: (1974) 2 SCR 216 7 1967
SLR 753 (SC) 8 (1975) 3 SCC 76: 1974 SCC (L&S) 454 9 1970 SLR 768 (SC) 32
But when we speak of a right to be considered for promotion, we must not
confuse it with mere chance of promotion the latter would certainly not be a
condition of service." Again, in Reserve Bank of India v. C.T Dighe10 this Court held
thus: (SCC p. 556, para 13) "It is well settled that a rule which affects
the promotion of a person relates to his condition of service but this is not
so if what is affected is a chance of promotion only. This Court in Mohd. Shujat
Ali v. Union of India8 held:
when we speak of a right to be considered for promotion, we must not confuse it
with mere chance of promotion the latter would certainly not be a condition of
service ... that though a right to be considered for promotion is a condition
of service, mere chances of promotion are not.' In Shujat Ali case8 the
respondents went down in seniority and it was urged that this affected their
chances of promotion." Again, in State of Maharashtra v. Chandrakant Anant Kulkarni1 this Court held thus: (SCC
p. 141, para 16) "Mere chances of promotion are not conditions of service
and the fact that there was reduction in the chances of promotion did not
tantamount to a change in the conditions of service. A right to be considered
for promotion is a term of service, but mere chances of promotion are not."
in Reserve Bank of India v. C.N. Sahasranaman12 this Court
held thus: (SCC pp. 158-59, para 39) "This Court had also observed that
the right of promotion should not be confused with mere chance of promotion.
Though the right to be considered for promotion was a condition of service,
mere chances of promotion were not.
Shujat Ali v. Union of India8.. See also in this
connection the observations in R.S. Deodhar v. State of Maharashtra6 and Reserve Bank of India v. C. T Dighe IO. " Again, in Paluru
Ramkrishnaiah v. Union of India13 this Court held thus: (SCC p. 552, para 12)
"In the case of Ramchandra Shankar Deodhar6 the petitioners and other
allocated Tehsildars from ex-Hyderabad State had under the notification of the Raj
Pramukh dated 15-9- 1955 all the vacancies in the posts of Deputy Collector in
the ex-Hyderabad State available to them for promotion but under subsequent
rules of 30-7-1959 50 per cent of the vacancies were to be filled by direct
recruitment and only the remaining 50 per cent were available for promotion and
that too on divisional basis.
(1981) 3 SCC 545 :1981 SCC (L&S) 534 11 (1981) 4 SCC 130: 1981 SCC
(L&S) 562 12 1986 Supp SCC 143 : 1986 SCC (L&S) 547 13 (1989) 2 SCC 541
: 1989 SCC (L&S) 375 :(1989) 10 ATC 378 33 The effect of this change
obviously was that now only 50 per cent vacancies in the post of Deputy
Collector being available in place of all the vacancies it was to take almost
double the time for many other allocated Tehsildars to get promoted as Deputy
Collectors. In other words it resulted in delayed chance of promotion. It was,
inter alia, urged on behalf of the petitioners that the situation brought about
by the rules of 30-7-1959 constituted variation to their
prejudice in the conditions of service applicable to them immediately prior to
the reorganisation of the State and the rules were consequently invalid. While
repelling this submission the Constitution Bench held: (SCC p. 329, para 15)
"All that happened as a result of making promotions to the posts of Deputy
Collectors divisionwise and limiting such promotions to 50 per cent of the
total number of vacancies in the posts of Deputy Collector was to reduce the
chances of promotion available to the petitioners. It is now well settled by
the decision of this Court in State of Mysore v. G.B. Purohit7 that though a
right to be considered for promotion is a condition of service, mere chances of
promotion are not. A rule which merely affect chances of promotion cannot be
regarded as varying a condition of service. In Purohit case7 the districtwise
seniority of sanitary inspectors was changed to Statewise seniority, and as a
result of this change the respondents went down in seniority and became very
junior. This, it was urged, affected their chances of promotion which were
protected under the proviso to Section 115, sub-section (7). This contention
was negatived and Wanchoo, J., (as he then was), speaking on behalf of this
said on behalf of the respondents that as their chances of promotion have been
affected their conditions of service have been changed to their disadvantage.
We see no force in this argument because chances of promotion are not
conditions of service.' It is, therefore, clear that neither the rules of
30-7-1959, nor the procedure for making promotions to the posts of Deputy
Collector divisionwise varies the conditions of service of the petitioners to
their disadvantage." Again, in K. Jagadeesan v. Union of India14 this
Court held thus: (SCC p. 230, para 6) "A right to be considered for
promotion is a term of service, but mere chances of promotion are not."
to the applicability of natural justice, while rejecting the representation
against expunction of adverse remarks by a speaking order this Court pointed
out in Union of India v. E. G. Nambudiri15 as under: (SCC p. 45, para 9) 14
(1990) 2 SCC 228: 1990 SCC (L&S) 231 :(1990) 12 ATC 742 15 (1991) 3 SCC 38:
1991 SCC (L&S) 813: (1991) 17 ATC 104 34 "There are however, many
areas of administrative activity where no reasons are recorded or communicated,
if such a decision is challenged before the court for judicial review, the
reasons for the decision may be placed before the court. The superior authority
while considering the representation of a government servant against adverse
remarks, is not required by law to act judicially, it is under no legal
obligation to record or communicate reasons for its decision to the government
servant. The decision, rejecting the representation does not adversely affect
any vested right of the government servant nor does it visit him with any civil
consequences. In many cases having regard to infinite variations of
circumstances, it may not be possible to disclose reasons for the opinion
formed about the work and conduct or character of the government servant."
At page 46 it was held thus: (SCC para 10) "There is no dispute that there
is no rule or administrative order for recording reasons in rejecting a
representation. In the absence of any statutory rule or statutory instructions
requiring the competent authority to record reasons in rejecting a
representation made by a government servant against the adverse entries the
competent authority is not under any obligation to record reasons. But the
competent authority has no licence to act arbitrarily, he must act in a fair
and just manner. He is required to consider the questions raised by the
government servant and examine the same, in the light of the comments made by
the officer awarding the adverse entries and the officer countersigning the same.
If the representation is rejected after its consideration in a fair and just
manner, the order of rejection would not be rendered illegal merely on the
ground of absence of reasons. In the absence of any statutory or administrative
provision requiring the competent authority to record reasons or to communicate
reasons, no exception can be taken to the order rejecting representation merely
on the ground of absence of reasons. No order of an administrative authority
communicating its decision is rendered illegal on the ground of absence of
reasons ex facie and it is not open to the court to interfere with such orders
merely on the ground of absence of any reasons. However, it does not mean that
the administrative authority is at liberty to pass orders without there being
any reasons for the same. In governmental functioning before any order is
issued the matter is generally considered at various levels and the reasons and
opinions are contained in the notes on the file. The reasons contained in the
file enable the competent authority to formulate its opinion. If the order as
communicated to the government servant rejecting the representation does not
contain any reasons, the order cannot be held to be bad in law. If such an
order is challenged in a court of law it is always open to the competent
authority to place the reasons before the court which may have led to the
rejection of the representation. It is always open to an administrative
authority to produce evidence aliunde before the court to justify its
action." 35 The appellant has suffered adverse entries for the years
1980-81, 1981-82, 1986-87 and 1987-88.
The case of the appellant is the adverse entries for the years 1980-81 and
1981-82 were not communicated to him in time. Concerning the adverse entries
for 1986-87 the appellant filed a representation on 14-9-1987. That was
rejected by the State Government on 16-11-1987. On 12-1- 1988 the appellant
filed a representation against the adverse entries for 1987-88. That was
rejected by the State Government on 19-5-1988. Eventually, the adverse entries
got expunged by the President of India, by reason of a memorial filed under
Rule 25 of the All India Services (Discipline and Appeal) Rules, 1969. The
memorial was allowed by the President of India on 27-9-1989. At this stage we
have to find out whether the stand of the appellant that the adverse entries
for the years 1980-81 and 1981-82 were not actually communicated is correct. In
paragraph 31 of the affidavit filed by Shri R.S. Singh, Respondent 3 it is
fact that the said expunction orders have been obtained by playing fraud and
misrepresentation by the petitioner will be apparent from the following:
That for the year 1980-81 the adverse entries were communicated by the Chief Conservator
of Forests, U.R, Lucknow vide his letter dated 3-3-1982, copy of the said
letter was sent to the Additional Chief Conservator of Forests and the Director
Social Forestry, Lucknow for further transmission to the petitioner who was
working at that time as Divisional Director Social Forestry, Etawah/ DFO, Etawah.
That the Additional Chief Director, Social Forestry, Lucknow vide his letter
dated 5-3-1982 sent a copy of the letter dated 3-3- 1982 of Chief Conservator
of Forests directly to the petitioner. A photocopy of the letter dated 5-3-1982
is being enclosed as Annexure CA-2 to this affidavit.
That the petitioner sent acknowledgement of the letter of the Chief Conservator
of Forests No. E-164 TC/10-4 (Chandra Gupta) dated 3-3-1982 on 6-5-1982 duly
entered in camp despatch register of the office of Divisional Director, Social
Forestry/DFO, Etawah. It is stated that photocopy of this despatch register
which is in Hindi has been placed on the record of the Tribunal. A translated
copy of the despatch register is annexed hereto and marked as Annexure CA-3 to
this affidavit. It is submitted that effect of this document is that the letter
of Chief Conservator of Forests bearing No. E164 TC/10- 4 (Chandra Gupta) dated
3-3-1982 was duly acknowledged by the petitioner, communicating adverse entry
for the year 1980-81. The receipt of which was acknowledged by petitioner and
entered in camp despatch register bearing letter No. 206 TC dated 6-5- 1982.
Thus the case of the 36 petitioner that he was not communicated of the adverse
entries for the year 1980-81 was wholly false, misconceived and wholly wrong.
That the Chief Conservator of Forests again vide his letter No. 373/TC- 10-4
(Chandra Gupta) dated 17/20-12-1982, communicated the adverse entry for the
year 1981-82 to the petitioner through office of Additional Chief Conservator
and Director Social Forestry, Lucknow.
That the Additional Chief Conservator of Forests and the Director Forestry, Lucknow
vide his letter No. 637/2-32-2 dated 7-3-1983 sent Chief Conservator of
Forests' letter dated 17/20-12-1982 to the petitioner through Conservator of
Forests, Agra. The above letter was despatched under letter No. 3712/2- 32
dated 17-1-1983 from the office of Conservator of
Forests, Agra along with a number of other
letters. A true copy of the letter dated 7-1-1983 is being filed as Annexure CA-4 to
That as the above entries were communicated in later point of time while the
petitioner fell due for promotion to the post of Conservator of Forests and
consequently he was promoted on the post of Conservator of Forests (1800-2000)
vide order dated 15-1-1983 and it appears that the DPC had no occasion to
consider the above two adverse entries in view of the facts that their communication
and the entry of period of making representation had not expired at that time.
That the petitioner sent acknowledgement letter dated 20-12-1982, vide letter
No. 82 TC dated 26-2-1983 duly entered in the camp dak despatch register in the
office of Divisional Director Social Forestry, Etawah.
the case of the petitioner that he was not communicated adverse entry for the
year 1981-82 is totally falsified from these documents .
his rejoinder the appellant would controvert that no copy of the alleged
acknowledgement letter dated 6-5-1982 was made available by the respondent.
Under Rules 226 and 227 of the Forest Manual such a copy should exist. The
theory of receipt of any such letter dated 5-3-1982 is falsified. Equally, the
entry of the camp despatch register has been manipulated. If really, the letter
dated 5-3-1982 had not been acknowledged there should have been reminders in
this regard. Equally, the allegation, the adverse entry for 1981-82 was sent by
the then Chief Conservator of Forests under his letter dated 20-12-1982, is
also unreliable. Whatever may be the correctness of these allegations what is
sought to be urged by the respondent is that it is open to the respondent to
bring to the notice of the authority that expunction was made by the officer
concerned and the same has been procured by fraud. We think that could validly
doubt, a special review is provided for under clause III(vi) of the
Government's order dated 31-1-1985. That reads as follows:
review may be done in cases where the adverse remarks in the officers' annual
confidential reports are expunged subsequently as a result of their
representations." 32.On this score, we are unable to hold that on the
expunction of adverse remarks and consequential promotion the appellant would
date back to the date when it was due.
of all, the method of selection is:
should be made on merit with due regard to seniority in terms of Rule 3(3) of
the Indian Forest Service (Pay) Rules, 1968." That Rule reads as follows:
Time scale of pay.-(1) (2) (3) Appointment to the Selection Grade and to posts
carrying pay above the time scale of pay in the Indian Forest Service shall be
made by selection on merit with due regard to seniority."
Therefore, what is essential is merit and not mere seniority. This Court in Sant
Ram Sharma v. State of Rajasthan3 has stated as follows: (SCR p.118) "...
it is a well-established rule that promotion to selection grades or selection
posts is to be based primarily on merit and not on seniority alone. The
principle is that when the claims of officers to selection posts is under
consideration, seniority should not be regarded except where the merit of the
officers is judged to be equal and no other criterion is therefore
available." Again this Court in State of Mysore v. Syed Mahmood4 held
the promotion is based on seniority-cum-merit the officer cannot claim
promotion as a matter of right by virtue of his seniority alone." 34.Therefore,
even assuming the best in favour of the appellant as a consequence of
expunction of adverse remarks, the appellant's case was liable to be reviewed
by the Departmental Promotion Committee for the post of Chief Conservator of
Forest as on the date when Respondents 3 to 5 were promoted it could be done,
provided the appellant was found suitable for promotion on the basis of record.
Our attention has not been drawn to any record from which conclusion could be
arrived at that after the expunction of adverse remarks, the record of service
of the appellant was more meritorious than that of Respondents 3 to 5.
learned counsel for the appellant strongly relies on R. K. Singh v. State of U.
PI This Court at pages 126-127 held thus: (SCC para 2) "There is no
dispute that during the pendency of this appeal the appellant's representation
against the adverse entries has been allowed and these entries have been
expunged from his service record. Since the adverse entries were expunged the
State Government by its order dated 38 24-1-1991 granted Selection Grade to the
appellant with effect from the date he takes over charge. We fail to appreciate
the view taken by the State Government. Once the adverse entries awarded to the
appellant were expunged the appellant is entitled to Selection Grade with
effect from 1-1-1986 the date on which he was eligible for grant of Selection
Grade. We, accordingly, allow the appeal, set aside the order of the Central
Administrative Tribunal and modify the order of the State Government dated 24-1-1991
and direct that the appellant shall be treated in Selection Grade with effect
from 1-1-1986 and he will be entitled to all other consequential benefits with
effect from that date. As regards appellant's further promotion, he will be
considered for promotion in accordance with Rules." 36.What requires to be
carefully noted is eligibility for promotion is one thing while actual
promotion is a different thing. Even in this ruling promotion in accordance
with the rules alone was what was directed. Even assuming on the strength of
this ruling the appellant is entitled to promotion on the date when he became
eligible for promotion but for these adverse entries, a factual finding
requires to be rendered on the following aspects:
Whether the adverse entries for 1980-81 and 1981-82 were actually communicated?
After expunction of adverse remarks whether there was a comparative estimate of
the merits by the Departmental Promotion Committee? These are matters pending
adjudication in OA No. 617 of 1992. Therefore, we restrain from saying anything
more as to the entitlement of seniority of the appellant over Respondents 3 to
5. That will depend upon the decision in OA No. 617 of 1992.
16-2-1990 the following order was passed:
G. Ganesh, Secretary, Govt. of Uttar Pradesh.
The Principal Chief Conservator of Forests, Uttar Pradesh, Lucknow.
Deptt. One Dated 16-2-1990 Sub: Promotion of Shri Chandra Gupta, Conservator of
Forests, Indian Forest Service to the post of Chief Conservator of Forests.
On the subject as noted above I have been directed to say that the Hon'ble
Governor has ordered for the promotion of Shri Chandra Gupta on the post of
Chief Conservator of Forests in the scale of Rs 5900-6700 from the date of his
taking over the charge.
Governor also orders about the appointment/posting of Shri Chandra Gupta on the
post of Chief Conservator of Forests (Seed and Research). Notification
concerning the promotion of Shri Chandra Gupta will be issued after he assumes
charge of the post concerned.
faithfully, sd/- (G. Ganesh) Secretary"
The appellant was not satisfied with this. He was wanting the restoration of
seniority over Respondents 3 to
That necessitated the Respondents 3 to 5 to challenge the orders by which the
adverse remarks against the appellant had been expunged and the consequential
promotion made under the above order dated 16-2-1990 in OA No. 617 of 1992.
that OA three interim orders have been passed.
Order dated 21-11-1992 directing the State Government to produce DPC record for
making selection for the post of Principal Chief Conservator of Forests and
records pertaining to expunction of adverse entry of the appellant.
Order dated 27-11-1992 directing that the appellant shall not be given or take
charge of the office of Principal Chief Conservator of Forests to permit the
State Government to give charge to any person in case it is required.
Order dated 2-12-1992 directing the earlier interim order to continue. That
order is significant because it opens with the words: "A case has been
heard in part." Thus, it is beyond doubt that Tribunal is in seisin of the
doubt, rival contentions are raised on:
Constructive res judicata
Limitation under Section 21 of the Administrative Tribunals Act, 1985.
do not think we should entertain the civil appeal at this stage against
interlocutory orders. We make it clear that by our general observations made
above we have not decided about locus standi of Respondents 3 to 5 in relation
to the expunction of adverse remarks against the appellant.
the result, all the civil appeals will stand dismissed subject to the above
observations. However, there shall be no order as to costs.