Bhai C. Patel Vs. Jt. Agri. & Marketing Advisor  INSC 432 (18 August 1994)
K. Ramaswamy, K. Singh N.P. (J)
1995 AIR 413 1994 SCC (6) 36 JT 1994 (5) 376 1994 SCALE (3)855
appellant was appointed on 21-5-1977 and
was removed on 13-4-1987. When the appellant approached the
Tribunal, the Tribunal in the impugned order dated 19-4-1990 made in National Assn. Directorate of Marketing &
Inspection Employees v. Joint Agriculture and Marketing Advisor, Govt. of
India1 dismissing the petition. Thus this appeal by special leave.
Mehta, learned Senior Counsel for the appellant placing heavy reliance on the
decision of this Court in Bhagwati Prasad v. Delhi State Mineral Development
Corpn.2 contended that the Union of India, Ministry of Irrigation had issued
the Circular No. 19/50/80-Estt. 1, dated 8-6- 1984, directing that all those
candidates temporarily appointed on or prior to 4-11-1978 should be regularised
and that the question of the appellant appearing for the test asked for by the
Department and his non-clearance should not be a ground to deny him regularisation
of his temporary appointment. On the proper construction of the above circular,
it is clear that he is entitled to that relief.
the Tribunal has committed grievous error in dismissing the appellant's OA.
said circular reads as under:
Regularisation of appointments made by CWC to the grade of LDCs/Steno prior to
taking over of recruitment by the SSC.
am directed to refer to the correspondence resting with the CWC letter No.
8/11012/2/82- E.VII dated 19-1-1989, on the above subject and to say that it
has been decided with the approval of DPAR, that all ad hoc appointments made
in the grade of LDCs/Stenos prior to 4-11-1978 may be regularised as a special
1 OA No. 368 of 1987 2 (1990) 1 SCC 361: 1990 SCC (L&S) 174 38 case. The
DPAR vide their OM No. 24012/41/78- Estt. (B) dated 4-11-1978 and made it mandatory for every Deptt. that recruitment to
Group 'C' posts in the attached sub-offices should be made only through the
SSC. Hence 4- 11-1978 has been fixed, as the cut-off date
for regularising the ad hoc appointment in the grade of LDCs/Stenos.
2. 1 am
to request that necessary action may now be taken immediately under intimation
to all concerned." A reading of it clearly indicates that the Government
have approved the proposal made by the DPAR that all ad hoc appointments made
in the grade of LDCs/Stenos prior to 4-11- 1978 be regularised as special case.
It is also made mandatory for every department that the recruitment to Group
'C' posts in the attached sub-offices should be made only through SSC
thereafter. In that context, 4-11-1978 has
been fixed as a cut-off date for regularisation of ad hoc appointments in the
grade of LDCs/Stenos. It is clear that the question of regularisation has to be
done by a committee duly constituted for regularisation of the persons
appointed temporarily to Group 'C' posts, namely, LDCs/Stenos.
the appellant had appeared thrice. It is stated that on one occasion the result
was not declared.
on two occasions results were declared and he did not pass the qualifying test
conducted by the competent committee. Therefore, he could not be regularised.
in that context has to be considered in the light of the scheme framed by the
Department. It is not an automatic regularisation as contended for. Under these
circumstances, we do not find any illegality in the order passed by the
appeal is accordingly dismissed. No costs.
40 UNION OF INDIA v. RAJIV
YADAV (Kuldip Singh, J.) The Judgment of the Court was delivered by KULDIP
SINGH, J.- The Central Government is the authority under the Indian
Administrative Service (Cadre) Rules, 1954 (the Cadre Rules) to allocate the
members of the Indian Administrative Service (IAS) directly recruited to
various State cadres/Joint cadres under the said Rules. The Central Government
has laid down the broad principles of allocation called "the Roster
System". The said system was earlier operating from 1966 to 1977.
Thereafter till 1984 the allocations were done in accordance with the procedure
called "The Limited Zonal Preferences System". Since 1985 batch
onwards the Central Government has reverted back to the "Roster
System" with some modifications. Reservation to the extent of 15% and 7
1/2% for the Scheduled Castes and Scheduled Tribes respectively has been
provided 41 in direct recruitment to the IAS. The "Roster System" provides
that while allocating the Scheduled Caste/Scheduled Tribe candidates to their
home States (insiders) vacancies shall be reserved for them in various cadres
to the extent reservation-percentage has been provided in direct recruitment to
the IAS. This reservation in the process of allocation was challenged by Rajiv Yadav,
respondent in the appeal herein, before the Central Administrative Tribunal, New Delhi (the tribunal). A Full Bench of the
tribunal allowed the application of Rajiv Yadav and held that no reservation
can be provided for the Scheduled Castes/Scheduled Tribes while allocating the
members of IAS to various cadres. This appeal, by the Union of India is against
the judgment of the tribunal++ .
Yadav appeared in the Civil Services Examination held in 1988. He belongs to
the Union Territory of Delhi, and had opted for the "Union Territories" cadre. He was selected for appointment to the IAS and
in the order of merit he was placed at serial number 16. By the order dated 28-9-1989 he was allocated to the Manipur and Tripura cadre.
representation for change of cadre from Manipur-Tripura to "Union Territories" having been rejected by the Central Government, he
challenged the order allocating him to the Manipur-Tripura cadre before the
Rules 3 and 5 of the Cadre Rules, which are relevant, are as under:
Constitution of cadres.- (1) There shall be constituted for each State or group
of States an Indian Administrative Service Cadre.
The cadre so constituted for a State or a group of States is hereinafter
referred to as a 'State Cadre' or, as the case may be, a 'Joint Cadre'.
Allocation of members to various cadres.-
The allocation of cadre officers to the various cadres shall be made by the
Central Government in consultation with the State Government or the State
The Central Government may, with the concurrence of the State Governments
concerned transfer a cadre officer from one cadre to another cadre." There
is no material on the record to show that the principles of allocation as
provided in the "Roster System" have ever been notified by the
Central Government. A semi- official letter dated 31-5-1985 from Secretary,
Government of India, Ministry of Personnel and addressed to Secretary,
Department of Forest & Wild Life has, however, been placed on the record
which is in the following terms:
you are aware, the allocation of the direct recruits to the all-India Services,
including the Indian Forest Service is being made in accordance with the
'Limited Zonal Preferences System' from 1978 examinations and onwards. In this
system all the cadres/joint cadres ++ Rajiv Yadav v. Union of India, (1992) 19
ATC 455 42 were divided into zones and the candidates were given the
opportunity to indicate their preferences zone-wise and also for two cadres in
each zone. The allocation was being made keeping in view the rank and
preferences of the candidates subject to allocation of vacancies in each cadre
between 'insiders' and 'outsiders'.
has shown that the limited zonal preferences system of allocation suffers from
a number of deficiencies.
this system there is only very limited movement of candidates from one part of
the country to another across several States and even this limited inter
regional movement of candidates takes place only in respect of a few low-
ranking candidates. Another drawback of the system is that 'outsiders' getting
allocated to a State are mostly from a neighbouring State.
in view the deficiency that is noticed in the working of the limited zonal
preferences system it has been decided with the approval of the Prime Minister
that from 1985 batch onwards (1984 examination candidates) we should revert
back to the roster system which was the system of allocation from 1966 to 1977
examination with certain modifications. The broad principles of allocation on
the basis of roster system would be as follows:
The vacancies in every cadre will be earmarked for 'outsiders' and 'insiders'
in the ratio of 2: 1. In order to avoid problems relating to fractions and to
ensure that this ratio is maintained, over a period of time, if not during
every allocation, the break-up of vacancies in a cadre between 'outsiders' and
'insiders' will be calculated following the cycle of 'outsider', 'insider',
The vacancies for Scheduled Castes and Scheduled Tribes will be reserved in the
various cadres according to the prescribed percentage. For purpose of this
reservation, Scheduled Castes and Scheduled Tribes will be grouped together and
the percentages will be added. Distribution of reserved vacancies in each cadre
between 'outsiders' and 'insiders' will be done in the ratio of 2:1. This ratio
will be operationalised by following a cycle 'outsider', 'insider', ,outsider'
as is done in the case of general candidates.
Allocation of 'insiders', both men, and women, will be strictly according to
their ranks, subject to their willingness to be allocated to their home States.
Allocation of 'outsiders' whether they are general candidates or reserved
candidates, whether they are men or women, will be according to the roster
system after placing 'insiders' at their proper places on the chart as
All the State Cadres/Joint Cadres should be arranged in alphabetical order and
divided into four groups which, on the basis of the average over a period of
time, are taking roughly 43 equal number of candidates each. On the basis of
average intake during the last 4 years, the groups could be as follows:
Andhra Pradesh, Assam-Meghalaya, Bihar and Gujarat.
II Haryana, Himachal Pradesh, Jammu & Kashmir, Karnataka, Kerala and Madhya
III Maharashtra, Manipur-Tripura, Nagaland, Orissa,
Punjab, Rajasthan and Sikkim.
IV Tamil Nadu, Union Territories, Uttar Pradesh and West Bengal.
Since the number of Cadres/Joint Cadres is 21, the cycles will be 1-21, 22-42, 43-63
and so on.
The 'insider' quota should then be distributed among the States and assigned to
different cycles of allotment. For example, if a State gets 4 'insider'
candidates, they should go to the share of the State in their respective cycles
and if there are 2 'insider' candidates from the same cycle, they should be
treated as going to the State in two successive cycles and so on.
The 'outsider' candidates should be arranged in order of merit and allotted to
the State cadres in cycles as described in
the first cycle, State Cadre/Joint Cadres which have not received 'insider'
candidates should be given one candidate each in order of merit of 'outsider'
process should be repeated in successive cycles, each successive cycle
beginning with the next successive group of States, e.g., the second cycle
should begin from Group II States, the third cycle with Group III States and
the fourth cycle with Group IV States and the fifth cycle again with Group I
it may happen that a candidate's turn may come in such a way that he may get
allocated to his own home State. When that happens, the candidate next below
him should be exchanged with him.
For the succeeding year, the State cadres should be arranged again in
alphabetical order but with Group I of the previous year at the bottom, i.e.,
the arrangement will begin with Group 11 on top.
third year, Group III will come on top and so on.
In the case of candidates belonging to the reserved category, such of those
candidates, whose position in the merit list is such that they could have been
appointed to the service even in the absence of any reservation, will be
treated on par with general candidates for purposes of allotment though they
will be counted against reserved vacancies. In respect of other candidates
belonging to the reserved category a procedure 44 similar to the one adopted
for general candidates would be adopted. In other words, a separate chart
should be prepared with similar grouping of States and similar operational
details should be followed. If there is a shortfall in general 'insiders' quota
it could however be made up by 'insider' reserved candidates.
the Prime Minister has already approved the roster system of allocation as
indicated above, I would request you to ensure that this system of allocation
is followed while allocating the candidates appointed to the Indian Forest
Service on the result of the Indian Forest Service Examination, 1984 and
onwards." The reasons for not notifying the principles of cadre
allocation, as given by the Union of India in the special leave petition are as
this connection, it is submitted that the provision made for SC and ST in cadre
allocation in clause (2) of D.O. letter dated 31-5-1985 (Annexure P-1) was not something new introduced in 1985.
The principles of cadre allocation in force prior to 1985 did contain special
provision applicable to SC and ST candidates. Prior to 1985, no communication
was issued laying down the principles of cadre allocation because the cadre
allocation of all the three all-India Services namely, IAS, IPS and IFS used to
be made by the petitioner No. 1 Ministry of Personnel, Public Grievances and
Pensions. Since work relating to the Indian Forest Service including cadre
allocation was transferred to the Department of Forests and Wild Life, it was
necessary to communicate to that department the modification made in 1985 in
the principles of cadre allocation."
tribunal came to the conclusion that the letter dated 31-5-1985 (quoted above)
was only an interdepartmental communication and there being no other
notification/order/circular issued by the Central Government notifying the
principles of allocation as a policy-decision, the said letter could not be
taken to be an executive order of the Government laying down .the so-called "Roster
System" providing for the principles of allocation. It was, therefore,
held by the tribunal that the contents of the letter dated 31-51985 did not
have any legal sanction to be considered as "established policy guidelines
in the matter".
further held that clause (2) of the said letter gave an added benefit to the
IAS probationers belonging to Scheduled Castes and Scheduled Tribes which was
not permissible under Article 16(4) of the Constitution of India.
have given our thoughtful consideration to the reasoning and the conclusions
reached by the tribunal. We are not inclined to agree with the same. Rule 5 of
the Cadre Rules provides that the allocation of the members of the IAS to
various cadres shall be made by the Central Government in consultation with the
State Government or the State Governments concerned. Sub-rule (2) of Rule 5
further provides that a cadre officer can be transferred from one cadre to
another. When a person is appointed to an all- India Service, having various
State Cadres, he has no right to claim allocation to a 45 State of his choice
or to his home State. The Central Government is under no legal obligation to
have options or even preferences from the officer concerned. Rule 5 of the
Cadre Rules makes the Central Government the sole authority to allocate the
members of the service to various cadres.
not obligatory for the Central Government to frame rules/regulations or
otherwise notify "the principles of allocation" adopted by the
Government as a policy. The letter dated 31-5-1985 shows that the Central Government
has always been having guidelines either in the shape of "limited zonal
preferences system" or "Roster System" for the exercise of its
discretion under Rule 5 of the Cadre Rules. Simply because the principles of
allocation called "Roster System" were not notified, it is no ground
to hold that the same are non est and the Central Government cannot follow the
same. In any case the "Roster System" has stood the test of time. It
was operative during the years 1966 to 1977 and again it is being followed from
1985 batch onwards.
fact that the "Roster System" is being followed in practice by the
Central Government for all these years, is in itself a sufficient publication
of its principles.
may examine the question from another angle. A selected candidate has a right
to be considered for appointment to the IAS but he has no such right to be
allocated to a cadre of his choice or to his home State.
of cadre is an incidence of service. A member of an all-India Service bears
liability to serve in any part of India. The principles of allocation as contained in clause (2) of the letter
dated 31-5-1985, wherein preference is given to a Scheduled Caste/Scheduled
Tribe candidate for allocation to his home State, do not provide for
reservation of appointments or posts and as such the question of testing the
said principles on the anvil of Article 16(4) of the Constitution of India does
not arise. It is common knowledge that the Scheduled Caste/Scheduled Tribe
candidates are normally much below in the merit list and as such are not in a
position to compete with the general category candidates. The "Roster
System" ensures equitable treatment to both the general candidates and the
reserved categories. In compliance with the statutory requirement and in terms
of Article 16(4) of the Constitution of India 22 1/2% reserved category
candidates are recruited to the IAS. Having done so both the categories are to
be justly distributed amongst the States. But for the "Roster System"
it would be difficult rather impossible for the Scheduled Caste/Scheduled Tribe
candidates to be allocated to their home States. The principles of cadre
allocation, thus, ensure equitable distribution of reserved candidates amongst
all the cadres.
therefore, allow the appeal, set aside the judgment of the tribunal and dismiss
the application filed by Rajiv Yadav before the tribunal.
Yadav is IAS officer of 1989 batch. Although he was allocated to the Manipur-Tripura
cadre, as a result of the orders of this Court, he is serving in the Union Territory cadre. He has also undergone district training in the Union Territory cadre in "Hindi" language. In view of these
facts, despite our reversing the tribunal's judgment, we direct that Rajiv Yadav
46 shall be treated to be allocated to the Union Territories cadre. This will, however, not
debar the Central Government from transferring Rajiv Yadav from one cadre to
another in terms of Rule 5(2) of the Cadre Rules on any justifiable ground
arising after this judgment.