Register a Company
Companies (ROC) appointed under Section 609 of the Companies Act covering the
various States and Union Territories, are vested with the primary duty of
registering companies floated in the respective States and Union Territories
and of ensuring that such companies comply with statutory requirements under
the Act. These offices function as registries of records relating to the
companies registered with them, which are available for inspection by members
of the public on payment of the prescribed fee.
The Registrars of Companies in different States primarily deal with the
Incorporation of companies, change of name of companies, change of financial
year, conversion of companies from Private to Public and vice versa, striking
off of the names of companies, and default action against companies.
The steps to be followed for registering a private limited or a public limited
company are enlisted here.
Steps to be taken to get incorporated a private limited company:-
in order of preference, a few suitable names, not less than four, indicative of
the main objects of the company.
that the name does not resemble the name of any other company already
registered and also does not violate the provisions of Emblems and Names
(Prevention of Improper Use) Act, 1950.
to the concerned ROC to ascertain the availability of a name in Form-1 A of the General Rules
and Forms along with a fee of Rs.500/-. If the proposed name is not available
apply for a fresh name on the same application.
for the drafting of the Memorandum and Articles of Association by the
solicitors, the vetting of the same by the ROC and the printing of the same.
for the stamping of the Memorandum and Articles with the appropriate stamp
the Memorandum and Articles signed by at least two subscribers in his own hand,
his father?s name, occupation, address and the number of shares subscribed for
and witnessed by atleast one person.
that the Memorandum and Articles are dated after the date of stamping.
the following forms duly filled up and signed:-
of the situation of the registered office of the company Form-18.
of the Director, Manager or Secretary Form-32.
the following documents to the ROC with the filing fee and the
stamped and signed copies of the Memorandum and Articles of Association (3
18 & 32 in duplicate.
agreement referred to in the M&A.
agreement proposed to be entered into with any individual for appointment as
Managing or whole time Director.
availability letter issued by the ROC.
of Attorney from the subscribers in favour of any person for making corrections
on their behalf in the documents and papers filed for registration.
the Registration and Filing Fee by Demand Draft/ Banker?s Cheque if it exceeds
the Certificate of Incorporation from ROC.
Additional Steps to be taken for formation of a Public Limited Company
of Directors to act as such in Form No.29.
for payment of application and allotment money by Directors on shares taken or
agreed to be taken.
the Statement in Lieu of Prospectus with the ROC in schedule-iv of the
a declaration in Form-20 duly signed by one of the Directors.
the Certificate of Commencement of Business.
information can be obtained from the website of the Ministry
of Corporate Affairs